The Acquisition and Assistance (A&A) Ombudsman is the Agency official who is tasked with handling specific acquisition-related complaints (policy and procedural), as well as cross-cutting issues related to the acquisition and assistance process at USAID. Samples of cross-cutting issues include non-responsiveness of the acquisition and assistance process, inconsistent application of A&A policies, and procurement integrity. Additionally, the A&A Ombudsman plays a substantive role in the A&A reform, business improvement process initiatives, Acquisition & Assistance training, outreach and "customer-access" and "customer-service" issues.
What should you expect the Ombudsman do: (not listed in order of importance)
Listen to your concerns or inquiry
Explore the facts of a given situation
Provide a contextual explanation of A&A regulations and policy
Complete an impartial review of the matter
Assist in achieving outcomes consistent with fairness and respectful treatment
Elevate matters to appropriate levels, when necessary
Hold confidential discussions
The Ombudsman does not:
Act as an advocate for either party
Provide assistance on matters that are in a formal protest or appeals process, litigation, or enforcement action
Make management decisions regarding A&A proceedings or cross-cutting issues
Change or mandate A&A policy
Determine legal rights or make binding decisions
Assist on matters outside of Ombudsman's jurisdiction
What should you do?
When feasible, first try to solve the problem on your own
If you are unable to solve the problem or just need to discuss your concerns, contact the Ombudsman at ombudsman@usaid.gov.
When you contact the Ombudsman be prepared to:
Explain pertinent facts/information
Describe the issues in a concise manner
Identify whether you desire confidential discussions and/or anonymity
Define your expectations and/or desired outcome
Provide relevant documentation, names of those involved, points of contact, if this matter is urgent, or other pertinent information that supports your position on the matter
- Answer questions or provide additional information if required
For all other questions or suggestions, we can be reached at the following email address: Ombudsman@usaid.gov